• Getting Started
  • Logging On IHRS
  • Helpful Information
  • IHRS Basics
    • Modifiable Fields
  • Using Basic Data Analysis
  • Getting Help
• Opening a Case
  • What is a Case?
    • What is an Expedited Case?
    • What is a CSE Case?
    • What is a CPSE Case?
  • How to Enter a Case
    • Required Fields
    • Additional Fields
  • How to Open a Case
  • How to Find a Case
• Appointing an IHO
  • Access Rotational List
  • Contact IHO
  • Appoint IHO
  • Rescind or Recuse Appointments
• Maintaining a Case
• Case Issues
  • What is a Case Issue?
  • When to Enter an Issue Decision
  • When to Enter a Case Issue
• Resolution Period
  • What is a Resolution Period?
  • How to Close a Resolution Period
  • Does Mediation Affect the Resolution Period?
• Hearings
  • What is a Hearing?
  • When to Enter a Hearing
• Amendments
  • What is an Amendment?
  • When to Enter an Amendment
• Extensions
  • What is an Extension?
  • How to Enter an Extension
• Closing a Case
  • How to Close a Case
• What is Entered After the Case is Closed?
• IHO Help
  • IHO Responsibilities
  • Accessing IHRS
    • Username and Password
    • Change Password
    • Reset Password
    • Logging On
  • Timelines
    • IHO Responsibilities
    • SED Responsibilities
    • Hearing Timelines
  • IHO Toolbox
    • Extension Calculator
    • Extension Form
    • Extension Errors
    • List of Active Cases
  • Redaction Standards - May 2016 (HTML format)
  • IHO Decision Cover Sheet - May 2011
    ( PDF format - 45.1 KB)
  • IHO Decision Cover Sheet - May 2011
    ( Word format - 34 KB)
• Forms
  • Data Change Request
  • Case Extension Form
    ( PDF format - 83.1 KB)
  • IHRS Hearing and Case Issue Information Form
    ( PDF format - 110 KB)
• Technical Assistance
  • Request Data Change
  • IHRS Quick Reference Guide
    ( PDF format - 1.08 MB)
  • Impartial Hearing Process for Students with Disabilities Guide (2001)
  • Changes in IHRS, August 2011
    ( PDF format - 58.1 KB)
  • Summary and Guidance on Regulations Relating to Special Education Impartial Hearings, Feb. 2014
    ( PDF format - 733 KB)
• Site Map

Request a Data Change

Many data entry fields in IHRS cannot be changed once they are saved by the user, therefore, accurate data entry is important. However, if an error is entered and cannot be modified by the user a data change request form is available in the IHRS application. Please see the following steps to submit a data change form to the IHRS unit. For more information regarding fields that may be modified by the user please see Modifiable Fields in Getting Started: IHRS Basics.

Steps to Submit a Data Change Request

Step 1.	Log onto IHRS.
Step 2.	Click on IHRS Data Change Request under IHRS Data Entry on the IHRS Main Menu.
Step 3.	Click on the New button on the Data Change Request Query screen to access a request form.
Step 4.	Begin typing in contact information on the Data Change Request form. All fields are required except for District Case Number.
Please Note: If more than one change is needed (i.e., more than one extension needs correction, a hearing and an extension needs correction, etc.) please submit another form for each change by clicking the New button located at the bottom of the screen of the "Success" page. See Step 7 .
Field Name Description Case ID Enter the IHRS Case ID of the case the data change is being requested for. Institution Click on the List link and select the School District name. An Institution ID will automatically appear in the field. District Case Number If applicable, enter the case identifier assigned by the School District. Entry in this field is not required. Requestor Name Enter the name of the person requesting the data change. Phone Enter the phone number of the requestor or person who would be able to answer questions regarding the data change request should the need arise. Email Enter the email address of the requestor or person SED would notify if there are questions and when the data change is completed. Description Briefly describe the change needed. Please include any identifiers involved (i.e., Extension ID, Resolution Period ID) when possible.

Step 5.	Review the information for completeness and accuracy, then click Save.
Step 6.	A “Success!” message appears at the top of the screen indicating that the request is successfully submitted. Please take note of the Data Change ID automatically assigned to the request. If this does not occur, the resulting error message will provide guidance about next steps.
Step 7.	To submit a form for another data change (i.e., deletion of a second extension, an extension and a hearing needs to be corrected, etc.) either for the same case or a different case, please click the New button at the bottom of the screen and repeat Steps 1 - 6 for each data change.

After a data change request is successfully submitted to the IHRS unit the requestor will receive a confirmation email (multiple email notifications may be generated if more than one request is submitted):

To periodically check the status of a submitted data change request please follow the steps below:

Steps to Check Status of Data Change Request

Step 1.	Log onto IHRS.
Step 2.	Click on IHRS Data Change Request under IHRS Data Entry on the IHRS Main Menu.
Step 3.	Type in the Data Change ID previously assigned to the submitted data change request or enter criteria in any of the query fields to search requests submitted by the School District. Leave all query fields blank and click Find to list ALL data change requests submitted by the School District.
Step 4.	A list will appear based on the query criteria entered.